Role details

Receptionist with Assistant tasks EN, RU and GER (m/f)

Zug   •  Temporary

Bullet points

  • Try & Hire contract within an international company
  • Multitasking & stress-resistant Office Assistant with excellent languages

About Our Client

Our client, a prominent player within the industry is looking for a hands-on Assistant mainly supporting within the office and at the reception. The successful assistant will also attend to C-level management needs on ad-hoc basis.

Job Description

- Managing the entire reception area (incoming and out-going calls, accurately distributing calls/documents/post to the correct contact, etc.)
- Welcoming clients & visitors in a warm manner
- Reporting directly to the Office Manager and ensuring a smooth functioning of the office (ordering office material, making sure that kitchen supply is readily available, ensuring tidiness of the entire office)
- Scheduling meetings & preparing meeting rooms, as well as setting-up conference calls
- Managing correspondences in English, Russian and German
- Provide support with management of the busy agenda of the senior management
- Preparing various documents (presentations, expense reports, etc.)
- Arranging international travel, including visas and organizing accommodation & transportation
- Organizing internal as well as external events (summer party, incentive trips, business lunch, etc.)
- Coordinating with external service providers (maintenance, janitor etc.)
- Serving as internal point of contact and liaising with staff at all levels

The Successful Applicant

- Successful completion of a commercial education
- At least 3 years of relevant experience in an Assistant function within a fast-paced environment
- Fluent in English, Russian and German
- Excellent user of MS Office tools
- Ability to keep a cool head during peak periods
- Good multitasker, being able to set priorities and willing to go the extra mile
- Autonomous worker who is able to quickly integrate into a multicultural team

What's on Offer

- Multi-cultural team within a dynamic & international firm
- Located in the heart of Zug

Apply for this job

Click the Apply or LinkedIn or XING or Viadeo button below or contact Cassandra Fritschi quoting job reference 90062
As you are using an Apple iOS device we are unable to offer you the CV upload function. Please apply with your Linkedin or Xing or Viadeo profile below or contact Cassandra Fritschi quoting job reference 90062