Role details

Experienced Executive Assistant 100% (m/f)

Zürich   •  Permanent

Bullet points

  • Internationally operating business in the pharmaceutical sector
  • Great opportunity for experienced and motivated executive assistants

About Our Client

For our client, an international pharmaceutical firm, we are currently looking for two executive assistants to support the president and board member in their daily duties and responsibilities in line with companies values and targets on a permanent, full-time basis.

Job Description

  • Providing in depth administrative support to the manager
  • Planning and coordination of the calendar, taking care of incoming phone calls and emails
  • Active support in regards to management meetings, organization of international travel arrangements and corporate events
  • Implementation of conference calls and preparation of international and regional meetings
  • Taking care financial reports and gathering signatures
  • Autonomous preparation of letters, presentations, protocols and reports in English and German
  • Co-organization of the international project management
  • General administrative assistant tasks and providing support to direct reports and internal clients
  • Regular coordination and communication with external stakeholders
  • Occasional handling of personal support

The Successful Applicant

  • Successfully completed commercial apprenticeship or equivalent university studies background
  • Several years of relevant working experience in an assistant function for top level management on a global scope
  • Similar industry background (Pharmaceuticals) is an advantage but not a must
  • Fluent language skills in German and English is a given, any further language considered an advantage
  • Excellent MS office skills, including travel tools
  • Proactive, autonomous and flexible personality with very good organizational skills
  • Loyal and discrete character, reliable and resilient, ability to prioritize

What's on Offer

Are you currently looking for a position within an international operating, dynamic business environment and enjoy communication and working together with different nationalities and teams? We are looking forward to receive your application as of today!

Apply for this job

Click the Apply or LinkedIn or XING or Viadeo button below or contact General Submissions PP Zurich Assistant Secretarial quoting job reference 91895
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