Role details

Executive Assistant - 3 weeks - September

Geneva   •  Temporary

Bullet points

  • Our client is a financial company based in Geneva
  • We are looking for a Temp EA for a 3 week role

About Our Client

Our client is a well-known financial services company.

Job Description

  • Work closely with the CFO and HRD to manage each person's calendar and schedule meetings for them and for the teams as needed
  • Manage phone and email, including screening calendar requests and calls, and using excellent judgment when responding to a variety of requests
  • Compose, proof, and edit correspondence and other documents for correct grammar, spelling, punctuation, format, and content
  • Organize and maintain files
  • Plan domestic and occasional international travel utilizing an agency
  • Prepare expense reports
  • Research as directed and assemble in advance, relevant information for meetings, correspondence, and reports
  • Work with events staff to assist in coordinating onsite and offsite meetings
  • Handle confidential and non-routine information with a high degree of sensitivity
  • Review, monitor, and submit contracts, invoices, and expenses from a variety of providers including external counsel
  • Back up to program support staff and provide light department support
  • Undertake other duties and projects as needed

The Successful Applicant

  • Minimum five years of administrative experience supporting managers and teams
  • Professional, gracious, flexible, responsive, with a customer service attitude
  • Excellent written and verbal communication skills
  • Excellent knowledge and skill with Outlook, Word, PowerPoint, Excel, and SharePoint
  • Demonstrated and excellent time management and organization skills and ability to meet deadlines and requirements
  • Ability to handle multiple priorities and anticipate information needed by others
  • Demonstrated experience in exercising excellent judgment in non-routine matters and handling and protecting confidential and sensitive information
  • Demonstrated teamwork and flexibility skills
  • Willingness to work overtime when occasionally required

What's on Offer

Position is temporary, full-time, and nonexempt. The role will be payrolled through Page. Hourly rate will be commensurate with related work experience. The position is located in Geneva.

Apply for this job

Click the Apply or LinkedIn or XING or Viadeo button below or contact Marine Moncozet quoting job reference 91727
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